Top tips for designing an office reception area as suggested by Best Office Interior Company in Dubai

You enter an office to get some work done. Without looking at you, the receptionist tells you to wait. After struggling for a couple of minutes, you finally find a dimly lit waiting room with some old and stained furniture. The mobile network isn’t available and you have nothing to do. After waiting for the longest time, you leave the office wondering why this company had the highest rating when they can’t even bother with the first impression.

Now, imagine happening this with one of your clients. I am not saying this is how your reception looks like but if even one of the above things reminds you of your waiting area, then you have come to the right place. There is a reason the first impression matters. It says a lot about your brand and who you are as a company. Therefore, it is pivotal to make sure you get it right. Let’s learn a few tips you can use to make a lasting first impression.

Reception Desk

The heart of the reception area is the desk. This is where your client will come first. Hence, it is essential to make sure it’s welcoming. Ensure that the person working the desk can keep it clutter-free. Provide plenty of drawers. If the calls monitored by the person are supposed to be confidential, you can choose to have a full-height glass separating the reception window from the client. If not, you can choose to have a half-height glass to maintain some privacy and yet keep it welcoming. Keep the supply room nearby so that the client doesn’t have to wait for too long. The receptionist is just as essential as keeping the desk organized. After all, they will be dealing with the clients. Give them appropriate training to handle all sorts of people.

Seating

We have all waited in a waiting room at least once in our lives. And let’s be honest, the furniture matters. I am sure you wouldn’t want your guests to leave just because they were uncomfortable sitting there. Always keep more seating space than needed. You don’t want anyone to be standing. Make sure the chairs are made of comfortable and long-lasting fabric. Throw a few cushions to add more comfort. Also, ask yourself if your seats are suited for every client. Seats without armrests will work best for every size. Place coffee tables and side tables at the appropriate place for the guests to keep their stuff. Keep the furniture clean as even the smallest of stain can be a big turn-off.

Colors

Colors play a vital role in making an impression. And choosing colors for your reception area can be a pretty daunting task. You want it to be professional but also keep the soul of your brand alive. But you also don’t want it to be too tacky or boring. That is why we suggest using your brand colors and the hues contrasting with them on the color wheel. Remember you have a lot of options to play around with. From walls to furniture, play with color everywhere. We suggest having an expert handle the task for you. Interior Design Companies in UAE have experienced professionals and will easily take the load off of you.

Logo

If you still find it hard to use your brand colors in your reception area or waiting room, this can be your solution. Having the logo on the front desk where it can be seen easily is essential. Keep in mind; the logo is not an alternative to your color problem. It is a must-have for any office reception. Keep it big with your tagline underlining it if you have any.

Accessories

Now that you have a layout ready, it’s time to ornate it. Any reception area can use a couple of decor elements. From artwork to plants, nothing is too much. Keep a few magazines or books for clients to read to keep them engaged while they wait. Keep a couple of coasters on the coffee table to keep things organized. You can also hang a few of the awards won by your company or showcase some of your work to be viewed by the client. It’s not bragging, just free marketing.

Lighting

Proper lighting is essential in any room. If your reception area gets natural light, then you are already good to go. Don’t try to cover it. If natural light is minimum to none, use different sources of lighting. LED lights should be your go-to as they are not harsh and are energy efficient. Make sure the temperature of all the lights in the room creates consistency. Place a couple of lamps on the side table. Use different sources of light like ambient, pendant, accent, etc. When done right, lighting can change the whole look of the room.

Technology

Not all of your clients would want to read magazines. You need to give them something else to do. This is where technology comes into the picture. First and foremost, ensure the availability of free wifi. Your client may want to check their email or do some work while they are there. Make sure they can do that easily. Hang a TV. A TV can do wonders when it comes to keep your guest engrossed while they wait.

Clear Indications

As the name suggests, keep things clear. Even if your office space is small, have some signs indicating what is where. Keep your office easy to navigate. Not all of your guests would want to meet one person. They all must be there for different works. Make it easy for them to locate and make their way around.

Activity Area

This is an additional tip, but some of your guests may be there with kids. You can have a small room made just for the kids to keep them engaged. Not only will it be a relief for the parents, but it will also ensure that your other guests aren’t disturbed and will also be a great help for your staff.

While it may seem like there are not many things when it comes to the reception area, it is the opposite. Almost all the aforementioned things are necessary and unavoidable, be it small office space or big. Take out some time to notice what your area is missing. Who knows? The change actually might work wonders for you.

More info- http://s3tkoncepts.com/